Cure email overload with Inbox Zero in Gmail

(Part of our Organize Gmail Into An Effortless Task Manager guide)

Learn how to clear your mind to focus on getting things done, by emptying your inbox.

There are just 3 steps to achieving Inbox Zero, but why would you do such a thing?

When you cook a big meal, you begin by clearing the kitchen surfaces as part of your preparation, so you're not cluttered or distracted whilst making the tastiest dish possible!

Such as it is with handling your email. In the words of the chap who coined the concept, Merlin Mann, "That 'zero'? It's not how many messages are in your inbox - it's how much of your own brain is in that inbox. Especially when you don't want it to be. That's it.".

Ultimately, it clears your mind to focus on bigger things, by stopping you worrying about anything important that might have sunk into the depths of your inbox.

For every email in your inbox, make a simple decision...

  1. Can I discard it?

    If it's not important, just Finish it, by clicking the tick icon at the top of the email.

  2. Can you reply in under 2 mins?

    Just do it! Then discard it by clicking Finish.

  3. Otherwise, turn it into a task for later

    Give it a Due Date

    You could also add it to a project Folder

    Your Today list, unmissable above your inbox, keeps you on top of everything.

Boom! Inbox Zero is yours!

Would you prefer a simply flow chart?