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Clear your Inbox

There are three steps to achieving Inbox Zero, that state of near-Nirvana to which all ActiveInboxers subscribe.

But why would you do such a thing? In the words of the chap who coined the concept of Inbox Zero, "It's about how to reclaim your email, your attention, and your life. That 'zero?' It's not how many messages are in your inbox - it's how much of your own brain is in that inbox. Especially when you don't want it to be. That's it.".

Ultimately, emptying the inbox is very reassuring: it means you've made at least a quick decision about everything, so nothing important has been missed. But nothing gets forgotten because ActiveInbox is tracking it to completion.

For every email in your inbox, make a simple decision...

If it's not important, discard it

Sometimes you just know when you don't need an email - evening without opening it. For those, simply select them in your inbox and then click the Done icon to remove them (don't worry, everything is still in Gmail's All folder - nothing is deleted).

Can you reply in under 2 minutes? Just do it

If you can reply straight away, then do so. Just hit the Reply button, type your answer, click Send, then click the Done tick.

Turn it into a task for later

  1. You can give it a Due Date (or mark it To Do if it's not time sensitive)
  2. Perhaps add a Sub Task to remind yourself what to do first (you've probably read the email, so don't waste the thoughts that pop into your head)
  3. You could also add it to a project Folder
  4. Review your Task Lists